Beaver Island Airport Commission Minutes

August 3 2013 minutes

Regular May 4, 2013 and Special June 19, 2013 minutes

Special Meeting, March 26, 2013

March 19, 2013

Beaver Island Airport Commission Meeting, February 18, 2013

BEAVER ISLAND AIRPORT COMMISSION SPECIAL MEETING January 14, 2013 11 am at Peaine Township Hall.

Members present: Mike Scripps, Elaine West, Jim Wojan, Don Vyse, Colleen Martin and Pete Lodico

Members absent: Ray Cole

Meeting called to order by Mike Scripps at 11 am.

Additions to agenda West requested 2 additional items added to the agenda regarding approval from the townships for grant and contract acceptance relating to the terminal building and site work.

MOTION West, Second Wojan for the BIAC to voice its approval to the Township Boards to accept the grant for the Terminal Building Construction for $650,000 and the grant for Apron Construction for $150,000. All in favor.

MOTION West, Second Wojan for the BIAC to ask the Township Boards for acceptance of contracts and for Chairman Mike Scripps to sign the following contracts for Exhibit A and Airport Layout Plan Update, Terminal Building Design Contract, Site Improvement Design Contract, and Terminal Building Construction Administration Amendment. All in favor.

MOTION Scripps, second West to renew underground tank insurance policy. All in favor.

Working Session with architect and BIAC. A recap of input received regarding facility needs from Dec 27, 2012 special meeting were reviewed. Items such as pilot lounge, manager's office, medivac area, mindful of future expansion, security and after hours access, project enhancements such as furniture, fireplace, roof, and geo thermal heat.

Review of schematic design which covered terminal building site concept/location, floor plan, future expansion concept, and design elevations. It is estimated that Geothermal would be roughly a $30 40,000 upgrade but a return on invest could be seen within 3-5 years. As the budget is continually refined alternate funding sources may be sought for project enhancements.

The next public meeting is set for January 26, 2013 11 am at the Peaine Township Hall.

MOTION Wojan, second West to adjourn at 1:00 pm, motion approved.

January 26, 2013

 

December 27, 2012

morning meeting.........afternoon meeting

December 8, 2012 Special Meeting Minutes

November 17, 2012 Minutes

August 4, 2012 Meeting

July 28, 2012 Meeting

Click to view the Metting minutes of May 5, 2012

Click to view the Meeting Minutes of January 28, 2012

Click to view the Meeting Minutes of December 3, 2011

Click to view the Meeting Minutes of October 1, 2011

BEAVER ISLAND AIRPORT COMMISSION SPECIAL MEETING — July 30, 2011 at 8:30 am at the St. James Township Hall.


Members present: Mike Scripps, Elaine West, Jim Wojan, Don Vyse, Colleen Martin, and Pete
Lodico
Members absent: Ray Cole
Meeting called to order by Mike Scripps at 8:31 am.
MOTION West, second Vyse to approve May 14, 2011 meeting minutes, all approved.
Commission reviewed proposed ACIP Plan (Airport Capital Improvement Plan) for submittal to the state by August 3rd. The proposed ACIP plan is very similar to the previous year with the addition of pavement remarking incorporated in the plan as requested by the MDOT AERO. The option for a public meeting was discussed but until the land acquisition is finalized all potential projects are on hold. When the land acquisition is complete then it will be reasonable for a public meeting to be held to discuss future projects.
MOTION Vyse, second Wojan to approve proposed ACIP for Fiscal year 2012-2022 to be submitted to MDOT AERO.
Roll Call Vote
Ayes: Wojan, Lodico, Martin, Scripps, West, Vyse Nays: None
Absent: Cole
Terminal repair review — the insurance company for the individual that struck the terminal with her vehicle has requested receipts for the repairs that have been done so for plus estimates for future repairs. This information has now been submitted by the agent to the insurance company and an adjuster is expected to be on the island soon to access the damage and repair options. The initial repair estimate is about $35,000.
The annual MAP meeting with MDOT AERO and the Beaver Island Airport Commission is scheduled for September 27th in Lansing.
The next regularly scheduled Beaver Island Airport Commission Meeting was scheduled for September 17, 2011 but has been changed to October 1, 2011 so that information from the
MAP meeting can be discussed.
Commissioner Comments — Correspondence was received regarding Mead & Hunt and that they have received a number of awards as of late for their outstanding work in the aviation

BEAVER ISLAND AIRPORT COMMISSION MEETING – May 14, 2011 at 10 am at the St. James Township Hall.


Members present: Elaine West, Jim Wojan, Don Vyse, Colleen Martin, and Ray Cole
Members absent: Pete Lodico, Mike Scripps
Meeting called to order by Elaine West at 10 am.
MOTION Wojan, second Vyse to approve March 5, 2011 meeting minutes, all approved.
Correspondence received from the State of Michigan regarding the annual MAP Meeting. A copy will be given to each commissioner by Don Vyse as there have been a number of procedural changes as compared to previous years.
MOTION Cole, second Wojan to approve the Airport Manager to lower the fuel mark up as needed in order to keep the price per gallon under $6 for the next load of fuel, all approved.
RESOLUTION – To amend the bylaws to include a bill paying policy. Proposed by Elaine West, supported by Vyse
All routine budgeted bills for the maintenance/operation of the BI Airport will be handled by the Airport Manager through the Peaine Township Clerk. If any bills are outside the ordinary realm, they should be forwarded to the BI Airport Commission Chair for review and approval prior to payment.
Roll Call Vote
Ayes: Cole, Martin, Wojan, West, Vyse Nays: None
Absent: Scripps, Lodico Resolution Adopted
MOTION Wojan, second Cole to continue to utilize Jim Young as the Airport Attorney, all approved.
RESOLUTION – Set meeting dates to be posted for the rest of the fiscal year 2011/2012 with additional meetings added as needed. Proposed by West, supported by Vyse
The following meeting dates set:
September 17, 2011 10 am at the Peaine Township Hall
December 3, 2011 10 am at the St. James Township Hall
February 18, 2012 10 am at the Peaine Township Hall
Roll Call Vote
Ayes: Cole, Martin, Wojan, West, Vyse Nays: None
Absent: Scripps, Lodico Resolution Adopted
Terry Saxton provided very detailed and extensive outline of the duties and responsibilities he performs to maintain the grounds and equipment at the airport. To date Terry was considered an outside contractor but it is the desire of the commission to make this a permanent position at the airport. An hourly rate of $13.50 was recommended by Mike Scripps. It is the opinion of the board that Terry has done an exceptional job at the airport over the last 7 years and would like to see him fill this new position. Jim Wojan will consult with attorney Jim Young to see if this position needs to be posted.
Airport Manager Report – Oscar Larsen will be coming to the island in June to install the new hose, reel, and cabinet. A headset for the new handheld radio needs to be ordered so that it can be used when Terry is mowing.
Commissioner Comments – The tree clearing company will be back on the island the week of May 23rd to complete seeding at the end of runway 27. In June Rod Nettleman from Mead & Hunt will come for a final inspection of the project. Jim Wojan requested the permission to contact Eric Hodgson about fixing the broken panel in his hangar door at the airport.
MOTION Wojan, second West to adjourn at 10:32 am, motion approved.

BEAVER ISLAND AIRPORT COMMISSION MEETING March 5, 2011 at 10 am at the Peaine Township Hall.

Members present: Pete Lodico, Elaine West, Mike Scripps, Don Vyse, Colleen Martin

Members absent: Jim Wojan, Ray Cole

Meeting called to order by Mike Scripps at 10:02 am.

MOTION West, second Vyse to approve January 15, 2011 meeting minutes with update to the office space rental was reduced to $960 per year, all approved.

Scripps led discussion on first draft of airport budget. Income minus grants for a total $194,228.00. Expenses at $194,228.00 including $30,668.00 for development.

At the next BIAC meeting fuel mark up will be reviewed. In order to be more competitive with the region as well as possibly increase general aviation fuel sales a reduction markup per gallon will be considered.

A question was raised concerning how legal fees for the airport will be paid and if the BIAC needs to consult with an attorney which township attorney will they utilize. Further discussion concerning this matter will be brought up at the next BIAC meeting.

MOTION West, second Vyse to purchase handheld radio with accessories for $450.00 and replace aircraft fuel hose, hose reel, and grounding reel by Oscar Larson Co. for $5,500.00 to be included in 2010/2011 expenses. Motion approved.

Bill pay policy discussed. BIAC bylaws will be reviewed to see if guidelines are provided for a bill pay policy for next BIAC meeting. At present time Colleen will pay routine bills and if any exceptions come up she will contact either Mike Scripps or Don Vyse for review.

MOTION Vyse, second West to adopt proposed 2011/2012 budget of $194,228.00. Motion approved.

MOTION Vyse, second West to adjourn at 11:45 am, motion approved.

 

 

BEAVER ISLAND AIRPORT COMMISSION MEETING-January 15, 2011 at 10:00 a.m. at the St. James Township Hall.
Members present: Elaine West, Pete LoDico, Don Vyse, Colleen Martin
Members absent: Jim Wojan, Mike Scripps, Ray Cole
Meeting called to order by Elaine West at 10:03 a.m.
MOTION Vyse, second Pete to approve the December 9, 2010 meeting minutes, all approved.
MDOT Contract No. 2011-0011 has been signed and returned to the Beaver Island Airport Commission. The estimated Project Cost is $203,000.00 The Federal share is $162,588.00; the State share is $35,566.00 and the Townships share is $5.08l.00. The Land Acquisition Attorney bill needs to be approved by the BIAC chairman, Mike Scripps.
Airport Manager report tabled due to bad weather and Rachel being Lmable to attend the meeting.
West presented a job description and compensation form for recording secretary of the Beaver Island Airport Commission. The secretary compensation form will be turned in monthly for payment. MOTION Vyse, second LoDico to proceed with the recording secretary job description and compensation, motion approved.
MOTION West, second Vyse to rent the small office in the Governmental Center for $1080.00 per year, for storing and filing all Beaver Island Airport paperwork, motion approved. It was suggested that all BIAC members have a key to the office.
MOTION LoDico, second West to re-authorize Don Vyse to continue to sign all documents pertaining to the Tree Clearing Proj ect, motion approved.
MOTION West, second LoDico to increase the Airport Liability insurance from $1,000,000 to $2,000,000 with an increase in cost of $545.00, motion approved. Fiscal year revenues and expenditures were reviewed for the upcoming proposed budget. Each member will review in more detail and finalize the proposed budget at the next meeting on March 5, 2011 at 10:00 a.m. at Peaine Township Hall.
B.I.A.C procedure for approving bill payments will be tabled.
MOTION Vyse, second LoDico to adjourn at 11:10 a.m., motion approved.