Minutes of St. James Township Meetings

(Updated January 11, 2009)

St. James Township Board Meeting, Dec 3, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 3, 2008.  Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Wierenga.

Motion by Wojan and seconded by McDonough to approve the minutes of the November 5, 2008 meeting as written.  Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments.  Motion carried.

Reports:  Sara McCafferty, Director of the EMS , and Angel Welke, Island Airways, reported on the problems at Island Airways in transporting patients across when necessary.  Since Island Airways does not have an Air Ambulance, an FAA approved stretcher must be used for transport, which would be interchangeable in all four Islander planes. This is a custom made stretcher which Island Airways will need to purchase, but won't even be ordered until approval comes from FAA to transport. Approval could take two months or more to receive and if approved could be six to nine months before all completed.  Island Airways will not be doing any emergency flights at this time, unless patient is near death. Coast Guard and North Flight will handle emergencies during this period of time.

The small building at the Municipal Marina, previously rented by the Chamber of Commerce will not be rented at this time.  Waiting on paperwork from the DNR on what building can be used for.

New Business: A 5 acre parcel of land adjacent to the Township Airport at the north/south runway is for sale, listed at $25,000.  Two sides of the parcel are adjacent to airport property.  The Airport Committee recommends purchase of the property which then would give control of the trees at end of runway that need to be cut down.  If approval is given by both Township Boards, the next step would be to have the parcel appraised.  Aeronautics says no to any funding, but the Airport Fund has $27,000 available in the development fund. Motion by Speck to have appraisal done, and in conjunction with Peaine Township to purchase the property and seconded by Wierenga.  Motion carried.

Re-appointment to Health Center Board: Motion by Wierenga and seconded by McDonough to appoint Rick Speck to Health Center Board until January 2011.  Motion carried.

Snowplowing: A proposal received from Gordon Heikka to plow at the Governmental Center , plus at all entries, and also to salt areas when needed at $84/hr.  Motion by Wojan to agree for Heikka to plow at Governmental Center and seconded by Vyse.  Motion carried.

Motion by Vyse and seconded by Wierenga to send a letter of support to the Tribal Council for the Senior Housing Grant as requested by Pete LoDico.  Motion carried.

Motion by Wojan to adjourn meeting at 8pm.

Respectfully submitted, Jean Wierenga, Clerk, St. James Township

St. James Township Board Meeting, Nov. 5, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on November 5, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Speck to approve the regular meeting minutes of October 1, 2008 and the special meeting minutes of October 28, 2008. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Vyse distributed proposed ordinance paperwork to the Board members for Operation of Off-Road Vehicles (ORV's) received from the Office of the Sheriff of Charlevoix County. A public hearing will be held after the first of the year.

Vyse also distributed copies of the Conservation Easement from Wolverine for Aaronmore Park.

Vyse reported on a Lighthouse Keepers Association meeting he attended in Lansing on October 23, 2008. During the winter a Friends Committee will be organized to plan the next phase of repairs to the Lighthouse.

Vyse also reported on an Aeronautics meeting he attended in Lansing on October 27, 2008. Funding will require a 5 year plan and nothing more will be done at Township Airport until finalizing land acquisition. Another parcel of land on north side of Airport property is now for sale for $25,000. Tried for funding thru Aeronautics but a no go, so may get appraised and try for both Townships to purchase.

New Business:

Fuel Oil Bids: Our current bid process is not working. The previous agreement for this past year was not honored, due to extremes in the fuel cost. A suggestion was made to put out on bids on mainland as the Beaver Boat Company ferry can haul propane, gasoline, and fuel oil at designated times. Board members agreed to try the bid process on the mainland in spring or summer. Will have all tanks checked by Darrell Butler.

Snowplowing:

Gordon Heikka has been doing the snowplowing at the Governmental Center in the past and Vyse will contact him about continuing and also get a price for the work.

Public Comment:

Ronald Gallagher questioned the future plans for restoring the Lighthouse and if a replica of the Lighthouse keepers residence is in the plans. Gallagher had paperwork signed by each of the residents along Michigan Ave. against any further construction at the site. Vyse explained that it is almost impossible to get approval to re-construct and the cost would we prohibitive to any further construction.

Meeting adjourned at 8pm.

Respectfully submitted,

Jean Wierenga, Clerk

St. James Township

 

St. James Township Board, October 1, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on October 1, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Wojan to approve the minutes of the September 3, 2008 meeting as written. Motion carried.

Motion by Wojan and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Beaver Island Community School requests use of Township Hall for their Board meetings until February 2009.

Charlevoix County Road Commission will not be coming to Island this year for their annual Island Board meeting.

New Business:

Transportation Authority appointments:

Vyse stated the appointments would be made from the order in which letters were received requesting an appointment to Authority. Larry Malloy has resigned with two years left on his appointment and also Gary Damstra has resigned as his term is up. Motion by Vyse and seconded by Palmer to reappoint Bob Tidmore for a three year term until 9/30/11. Motion carried.

Motion by Vyse and seconded by Speck to appoint Larry Hansz to fill Damstra's position with term running until 9/30/11. Motion carried.

Motion by Vyse and seconded by Palmer to appoint Ed Troutman to fill Malloy's position with term running until 9/30/10. Motion carried. McDonough and Wojan abstained from voting as they are both members of the Beaver Island Boat Co.

Motion by Vyse and seconded by McDonough to appoint Delores Gallagher, Sue Welke, Kathy Merriman, and Sally Lounsberry as election inspectors for the upcoming General Election on November 4, 2008. Motion carried.

Motion by Wojan to adjourn meeting at 7:45pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board September 3, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on September 3, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by McDonough to approve the minutes of the August 6, 2008 meeting as written. Motion carried.

Motion by Wojan and seconded by Vyse to accept the schedule of payments. Motion carried.

Reports:

The Phragmite project is now complete. Spraying done last year turned out better than expected.

A check for $6,000 was received from the Tribal Council for use in restoration of the Lighthouse.

The Storm Water Ordinance still being reviewed by Township Attorney. Many flaws found and Attorney working with our Townships in County to correct it.

The Michigan Harbor Guide published this year has incorrectly advertised the Municipal Marina with the wrong phone number. Nothing can be done in the guide however the correction has been made on the website.

New Business:

Road Name: Janice Hannon, Trustee of the Janice Hannon Trust, through her agent Ed. Wojan, Wojan Realty, is requesting the road going north from Hannon Road in Government Lot 2 of Section 28, T39N R10W, be given the name “O'Leary Road” .

This name will not conflict with other road names in Charlevoix County. After Township Board approval a new street address for Parcel #1 will be assigned and future address assignments for Parcels 2, 3 and 4 will be done by the Charlevoix County Equalization Department. Motion by Vyse and seconded by Speck to approve the road name of “O'Leary Road”. Motion carried. Roll call vote followed. All voted in favor.

Road Name: A request by Michael and Cynthia Masini through their agent Ed Wojan, Wojan Realty, is requesting for the West 400 feet of Government Lot 3 of Section 22, T39 R10W be given the name “Masini Lane” after approval by the Charlevoix Equalization Department and the lot split approval by the St. James Township Planning Commission on September 4, 2008. Masini Lane will provide ingress and egress and utility installation access for four lots. Motion by Vyse and seconded by Speck to approve the road name of “Masini Lane” contingent on Planning Commission approval. Motion carried. Roll call vote followed. All voted in favor.

Millage request: The tax rate request for 2008 was reviewed by the board. Copy of millage rates attached to minutes. Motion was made by Wojan to levy the maximum allowable in each category and seconded by Speck. Motion carried.

Correspondence: Letter from Donna Stemberg, President of the Fireman's Auxiliary, reported that Island Treasures has earned $25,000 to date. She is requesting bid be posted for new roof at their building. Also need skirting and siding. Wojan will call UBC about what is needed.

Motion by Wojan to adjourn meeting at 8:20pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board August 6, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 6, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck, and Jean Palmer.

Motion by Wojan and seconded by Speck to approve the minutes of the July 2, 2008 meeting as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the payment schedule as presented. Motion carried.

Reports by Vyse:

On June 3, 2008 a representative from the DEQ was on the Island to do operations inspection on the sewer system. The major concern was the additional hookups without an inspection. Also grease in the sewer trap created from an unsuitable grease trap.

An inspection by the DNR at the Municipal Yacht Dock found no serious problems, but did stress following their rules and regulations. No swimming signs, no tipping signs, and a sign showing this is a public marina must be erected.

The Storm Water Control Ordinance is now in the hands of the Attorney for review.

Beaver Island Community School is using two rooms at the Governmental Building for their temporary offices. Kitty McNamara is asking to extend the use of the rooms thru November. Also requesting continued use of Township Hall for their school board meetings.

Chamber of Commerce moving out of Township Building this week of August 6, 2008.

Pending Business:

Request came from Bud Martin of Island Energies for $4.72 a gallon for fuel oil rather than the $3.72 in the bid notice he submitted last December. He wants this price to top off the tanks before the new bids come out. The Board did not agree with a price change, stating if a bid is not binding why bid. Motion was made by Speck and seconded by Vyse to top off fuel tanks at the bid price of $3.72. Motion carried.

New Business:

Airport Grant Authorization:

A $300,000 project grant for land acquisition was awarded to Beaver Island Township Airport. This grant is for funding for Runway 9 approach. The local match is 2 ½ percent share ($7,500). Aeronautics recommends an attorney familiar with airports be hired for this project. Attorney Buchanan with Law, Weathers & Robinson will be handling this project. Authorization Resolution:

WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach Donald Vyse, the Chairman of the Beaver Island Airport Committee, is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion by McDonough and seconded by Palmer to approve this resolution. Motion carried. Roll call followed: All in favor.

Phragmites Ordinance:

A few minor changes were made to the Phragmites ordinance after the public hearing held on June 24, 2008. The time frame for finding the species was extended thru July rather than ending in June. When the ordinance is approved it must then be published so St. James Township will wait until Peaine Township Board approves the ordinance, then publish the ordinance together which will be less costly. Motion by Wojan to pass the ordinance with the date change, and seconded by McDonough. Motion carried.

Aaronmore Park Easement:

Aaronmore Park Easement has finally been granted to St. James Township by Wolverine. Anything the Township decides to do on the property will require notifying Wolverine of the plans. Motion by Palmer to accept easement and seconded by Speck. Motion carried.

St. James Township Lighthouse Fund:

It has been recommended by the Great Lakes Lighthouse Keepers Association that a separate fund be opened up by the Township for the proposed lighthouse project to track the donations and expenses as they occur. This would be set up as a savings account. Motion by Palmer and seconded by Wojan to set up the fund. Motion carried.

Michigan Harbor Coalition:

Vyse recently received information about this organization having been formed to preserve our harbors. This is for all municipalities. Will table until next month.

Correspondence:

Request received from the Beaver Island Health Center to levee the maximum millage of 1.9426 mills for the upcoming year.

Public Comment:

The recently posted speed limit informational signs in Port St. James are not St. James Township signs. The CCRC agreed to allow the signs. St. James Township received the bill for these signs and will pay the bill but be reimbursed by Port St. James.

Motion by Wojan to adjourn meeting at 8:25pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board July 2, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 2, 2008. Also present were Jim Wojan, Rick Speck, and Jean Palmer. Tim McDonough was absent.

Motion by Wojan and seconded by Vyse to approve the minutes as written. Motion carried.

Motion by Wojan and seconded by Speck to approve the payment schedule as presented.

Motion carried.

Reports:

A joint Township and Planning Commission meeting was held on June 17, 2008 with Marc Seelye to review the proposed Storm Water Ordinance.

A joint Township informational meeting was held on June 24, 2008 to review the proposed Phragmites Ordinance.

Supervisor Vyse attended the Great Lakes Lighthouse Conference and updated the Board on how best to develop and maintain our lighthouse.

Aaronmore Park proposed conservation easement 40 year lease nearing completion.

New Business:

E.W. Marine Tower Lease completed and approved by Ed Welter. The lease is for 20 years. Motion by Wojan and seconded by Speck giving Vyse and Palmer authority to sign this lease. Motion carried.

Election Inspectors: Motion by Vyse and seconded by Speck to approve Delores Gallagher, Judith Harmon, Kathy Merriman, Sue Welke, and Sharon Nix Cole as election inspectors for the August 5, 2008 Primary Election. Motion carried.

Bids for Fuel Oil and Propane: Tabled

Correspondence:

Recent information received from State Representative Kevin Elsenheimer states the Revenue Sharing on per capita basis goes from $22,986 to $23,080 as recommended by the Government. Motion by Vyse to support formula for per capita revenue sharing basis, and seconded by Wojan. Motion carried.

Motion by Wojan to adjourn meeting at 8:10pm . Motion carried.

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board, June 4, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on June 4, 2008. Also present were Tim McDonough, Rick Speck and Jean Palmer. Jim Wojan was absent.

Motion by McDonough and seconded by Speck to approve the minutes of the May 7, 2008 meeting as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

New Legislation will now allow the Board of Review to meet anytime during the week of their scheduled meetings.

Bird Botulism: The DNR has set up new guidelines on how to dispose of the many dead birds being found.

Storm Water Ordinance: A meeting will be held June 17, 2008 with both Township Boards, both Township Planning Commissions and Marc Seeley to review the proposed Storm Water Ordinance.

Phragmites Ordinance: A public informational meeting will be held on June 24, 2008 regarding the proposed Phragmites ordinance.

New Business:

Seasonal Boat Slips: The Marina Ordinance does not allow for seasonal boat slips unless approved by Township Board. Harbormaster Jim White recommends two slips be made available, one inside and one outside. The seasonal dates run from May 15, 2008 to September 20, 2008. Motion by Speck to allow for two 30' seasonal slips and seconded by Palmer. Motion carried.

Tribal Grant Approval: Motion by Palmer and seconded by McDonough for Supervisor Vyse to apply for a Tribal Grant for the Lighthouse project. Motion carried.

Bids for Fuel Oil and Propane: The bids for fuel oil and propane approved last fall were for six months only. A check will need to be made on the fill up schedule before posting. Motion by Vyse and seconded by McDonough to post again for bids. Motion carried.

Correspondence: Chloride for roads to begin arriving on June 6, 2008. Street cleaning to be completed by June 13, 2008 .

Motion by McDonough to adjourn at 8:05pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

St. James Township Board, May 7, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on May 7, 2008. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Vyse to approve the minutes of the regular meeting held April 2, 2008. Motion carried.

Motion by McDonough and seconded by Wojan to approve the minutes of the special meeting held April 15, 2008. Motion carried.

The invoice recently received from Municipal Underwriters for all Township Insurance was reviewed by the Board. An option this year to allow a $500 deductible was discussed. Motion by Speck and seconded by Palmer to approve the $500 deductible. Motion carried.

Motion by Vyse and seconded by McDonough to approve the schedule of payments as presented. Motion carried.

Reports:

The DEQ will be monitoring the soil at the PABI center. A well will be placed in front of the building and another well across the street. A permit will be needed from the CCRC to bore under the street. A trailer will be placed behind the building for one year for this monitoring process.

Municipal Yacht Dock will open May 15, 2008.

DEQ inspectors coming in June to inspect sewer system.

A public meeting on the Phragmites will be held 6/24/2008.

Central Solutions would like to use Chamber of Commerce Building when available.

Two rooms at the Governmental Center Building to be used by Beaver Island Community School for offices while new school is being constructed.

A meeting with Mark Seeley from Charlevoix, will be held in near future with both Township Boards and Planning Commissions regarding a change in the storm water ordinance.

New Business:

Motion by Palmer and seconded by Vyse to approve the ballot language for the EMS millage proposal to go on the August primary ballot. Motion carried.

Motion by Wojan and seconded by McDonough to approve the Poverty Exception Asset Test as presented. Motion carried. The paperwork will now go to Assessor and Board of Review for their review.

Motion by Wojan to adjourn meeting at 8pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

St. James Township Board, April 2, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on April 2, 2008. Also present were Tim McDonough, Jim Wojan and Jean Palmer. Rick Speck was absent.

Motion by McDonough and seconded by Vyse to approve the minutes of the regular meeting held on March 5, 2008 as written. Motion carried.

Motion by Vyse to approve the proposed budget for St. James Township for 2008-2009 as presented at the Public Hearing held on March 23, 2008. Seconded by Wojan. Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.

Reports:

A proposed ordinance is being prepared by the Township Attorney for the Phragmites or Invasive Species, which would eliminate the permit process.

Vyse stated there are many volunteers, as well as the Fire Department who deserve credit for all the hours spent getting the resale shop up and going. Fire Chief McDonough will have a list of names for the May meeting of those to be recognized.

A copy of the Poverty Exemption Test was given out to Board members to review. The form was prepared by Garrett Cole. More on this to be discussed at May meeting.

Golf Cars: There is nothing further for the Township to do on the golf cars as there is a State Statute governing their use on the roadways.

New Business:

EMS : Sara McCafferty is requesting she become the full time director of the EMS as well as full time paramedic. She is asking for a salary of $15,000 as director and $11,000 as full time paramedic, totaling $26,000 for the two positions. The Board felt McCafferty has done a good job and taking the EMS in the right direction. By agreeing to this salary total, it will mean a shortfall in the current budget of the EMS in the amount of $19,146. This amount would be shared by both Peaine and St. James Township which would be $9,573 for each Township. It was then suggested since the EMS millage is up for renewal it be raised to 1 mil rather than the .75 mil being levied up until now. One stipulation is the EMS must come to the Township Boards with any plans for a major purchase.

Motion by Vyse and seconded by Palmer to hire Sara McCafferty as full time director and paramedic at $26,000 with the cost shared by both Townships. Motion carried.

Motion by Vyse and seconded by McDonough to make up the shortfall of $9,573. Motion carried.

Motion by Vyse and seconded by Palmer to put the millage on August primary at 1 mil. Motion carried.

Motion by Wojan to adjourn at 8pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

March 5, 2008 Meeting

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on March 5, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

One correction to minutes of February 6, 2008 minutes: In fourth paragraph, change word from shouldn't to should. Motion by McDonough and seconded by Wojan with correction. Motion carried.

Motion by Speck and seconded by Vyse to accept the schedule of payments. Motion carried.

New Business:

Transportation Authority Appointment:

Motion by Vyse and seconded by Palmer to appoint Robert Tidmore to the Transportation Authority to fill the balance of the term of Richard Gillespie until 8/30/08. Motion carried.

Golf Carts/Lois Williams:

Williams presented to the Board information she had received from the State of MI stating the law had been amended in 2006 to allow for golf cars on the roadways. A low speed vehicle must be equipped as necessary under both federal standards and Michigan law. The operator must have a driver's license and the vehicle must be registered and insured. No decision was made by the Board, until the paperwork can be reviewed.

Budget Review:

Board reviewed the proposed budget for 2008-2009. Vyse explained proposed budget items to include continued work on the Lighthouse, upgrade the Gull Harbor nature path, improvements at the Township Campground, the upcoming audit, and the purchase of office furniture for the Assessors office. Motion by Speck and seconded by Vyse to approve the proposed budget. Motion carried.

Motion by Wojan to adjourn meeting at 8:00pm .

Respectfully submitted,

Jean Palmer, Clerk

 

February 6, 2008

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order on February 6, 2008 at 7:30pm. Also present were Tim McDonough, Jim Wojan and Rick Speck. Jean Palmer was absent.

Motion by Wojan and seconded by Speck to approve the minutes of the January 2, 2008 meeting as written. Motion carried.

Motion by Speck and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Phragmites: It's best to burn the treated plants however it shouldn't be done with the Fire Chiefs approval. We are working on an Ordinance that would require property owners to control the plants. We will be treating again next fall.

Internet Towers: We are finalizing the lease agreement with E. W. Marine. Final construction will be completed in the spring when a crane can be brought over. Our attorney fees that the concept of leasing public land is for a public purpose therefore ok.

Arranmore Park: Wolverine Power is willing to give the Township a 20 year Conservation Easement and the Township would pick up the tax bill. We continue to negotiate.

EMS Staffing: Sara McCafferty reports that she is only regularly scheduled EMT. She is also the Director is looking for relief and/or a pay adjustment. Millage is due for renewal this year and perhaps we should look at increasing it. The EMS Peaine/St. James Committee will meet to review the situation.

New Business:

Transportation Authority Appointment tabled until March meeting.

Salary Resolution:

Board agreed to raise the salaries the Cost of Living amount of 2.3%.

Motion by Wojan and seconded by Speck to raise the Supervisor salary from $13,946 to $14,267. Motion carried.

Motion by Speck and seconded by Vyse to raise the Treasurer salary from $13,946 to $14,267. Motion carried.

Motion by McDonough and seconded by Wojan to raise the Clerk salary from $15,185 to $15,534. Motion carried.

Motion by Vyse and seconded by Wojan to raise the Trustee salary from $4,132 to $4,227 each. Motion carried.

Motion by Vyse and seconded by McDonough to send a letter of support as requested by the Beaver Island Historical Society. Motion carried.

Motion by Vyse and seconded by Wojan to approve the appointment of Jim White as new Harbormaster at the Municipal Marina. Motion carried.

Annual Meeting date set for March 22, 2008 at 1:00pm.

Motion by Vyse and seconded by McDonough to appoint Ron Stith to the Township Cemetery Committee. Motion carried.

Board of Review dates set for March 10 and March 11.

Motion by Wojan to adjourn meeting at 8:30pm .

Minutes prepared by Supervisor Vyse and Deputy Treasurer Karen Wojan.

January 2, 2008, Meeting

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30 pm on January 2, 2008. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Vyse to approve the minutes of the December 5, 2007 meeting as written. Motion carried.

Motion by Speck and seconded by Wojan to approve the schedule of payments. Motion carried.

Old Business:

Planning Commission Appointment: Motion by Vyse and seconded by Wojan to reappoint John Fiegen to a three term on the St. James Township Planning Commission. Term runs until 01/11. Motion carried.

Airport Committee Appointment: Motion by Wojan and seconded by McDonough to reappoint Don Vyse to the Airport Committee. Term runs until 1/12. Motion carried.

New Business:

Election Inspectors: Motion by Vyse and seconded by Wojan to appoint Kathy Adams, Delores Gallagher, Judith Harmon, Sally Lounsberry, and Jean Palmer as Election Inspectors for the January 15 th Election. Motion carried.

Poverty Exemption Guidelines Resolution: Michigan Township Association has notified the Township to have a Poverty Guidelines Resolution in place for the Board of Review to follow. The guidelines shall include but not be limited to the specific income and asset levels of the claimant and all persons residing in the household, including any property tax credit returns, filed in the current or immediately preceding year. (Copy of the complete resolution attached to minutes). Motion by McDonough and seconded by Wojan to adopt resolution. Roll call vote followed. All in favor.

Motion by Wojan to adjourn meeting at 7:45pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

 

December 5, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.

Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.

The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.

Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.

Old Business:

Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.

Harbormaster Position: James White sent a letter of interest for Harbormaster position.

Will set up times for interviews in the near future.

July 11, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on July 11, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve minutes of June 6, 2007 as written. Motion carried.

Motion by Wojan and seconded by McDonough to approve the schedule of payments. Motion carried.

Reports:

Clerk reported $833.60 was donated for the fireworks fund.

Vyse again suggested the Zoning Administrator and Nuisance Ordinance Officer position be combined and Assessor position be separate.

Pending Business:

Residents who own property along Downer Road brought to the Board several suggested name changes for the road. They are LoughView Trail, Limestone Ridge Trail or Minglewood Trail. Tom James representing the group stated he had checked with the Charlevoix County Equalization Department on use of the names, but Clerk will also check with Equalization Department before August meeting.

New Business:

Beaver Island Airport Resolution Authorization:

WHEREAS the Beaver Island Airport has been awarded funding under MDOT Contract No. 2007-620, Federal Project No. B-26-00090-0804 to complete Airfield Crack Sealing and Paint marking, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts and approved payments relating to this project. Motion by Wojan and seconded by Speck to approve authorization. Motion carried. Roll Call vote followed. All in favor. Certification attached to minutes.

Phragmite Control:

The growing problem of the phragmite weed on the shorelines was addressed. The DNR approved an off Island company to spray for the weed at $650 an acre. St. James Township approved in budget $2,000 for weed control, along with Peaine Twp and the DNR. Permission letters will be sent to shoreline property owners affected with weed to allow for spraying. The only inland area the weed has shown up is on Lake Geneserath. Motion by Wojan to proceed in program and authorize sending letter and seconded by Palmer. Motion carried.

Township Hall use by Am-Vets:

The previously planned use by the Am-Vets of a portion of the resale shop building will not be possible because there is not enough room for both. The Am-Vets are asking to rent space in the Township Hall with a 99 year lease. That length of lease is no longer feasible according to Township Attorney, but Board would consider a 3 year lease with automatic renewal. If hall no longer available the Twp would assist in finding an alternate site for the Am-Vets. Questions arose, if Board members change, would the agreement still be valid. Vyse will contact Township Attorney to draw up an agreement, which would include a clause stipulating the Township not be able to back out at a future date and the agreement totally acceptable by both sides. Motion by Speck to make an agreement with the Am-Vets subject to clause acceptable terms on both sides and seconded by Wojan. Motion carried.

Correspondence:

Letter from Jack Spanek requesting signs on some Donegal Bay property should go to Planning Commission, not Township Board.

Motion by Wojan to adjourn meeting at 8:20pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on December 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve both the special and regular minutes of the November 7, 2007 meetings. Motion carried.

Motion by McDonough and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

The Internet Tower Lease Agreement with Ed Welter (E.W. Marine) is now being reviewed by Township Attorney.

Wolverine is asking for a 20 year conservation lease agreement, but will not be finalized until the taxes for the property can be worked out.

The Beaver Island Rural Health Center Disaster Plan received a donation from Ken Taylor in the amount of $5,000. A donation of linens from Munson Medical Center in Traverse City was received thru the assistance of Larry Hansz. With the two donations additional equipment will be purchased. Linens and cots will be stored at the Governmental Center. Those in charge will try to get as much of the equipment and linens here before the ferry stops running for the season.

Letter from CCRC read explaining the winter snowplowing schedule. Due to lack of money, very little snow plowing to be done on weekends. Only main arteries will be plowed.

Old Business:

Ordinance Enforcement Officer: John Fiegen and Gordon Heikka have sent letters of interest for the position.

Harbormaster Position: James White sent a letter of interest for Harbormaster position.

Will set up times for interviews in the near future.

 

August 1, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on August 1, 2007. Also present were Jim Wojan, Rick Speck and Jean Palmer. Tim McDonough was absent.

Motion by Wojan and seconded by Vyse to approve the minutes of the July 11, 2007 meeting. Motion carried.

Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

Principal Kitty McNamara attended meeting to remind everyone of the upcoming school election to be held on August 7, 2007.

Palmer informed Board the tub grinder for the Transfer Station now here and starting to work on brush pile.

Conservation easement paperwork for property adjoining Township Hall being reviewed by CMU Attorney.

Crime of Month: Covered picnic table at public beach area to be taken out due to repeated graffiti scribbled on table even after new paint job on table. Both metal picnic tables in park area have been damaged also.

Old Business:

Road Name: Suggested names given by property owners along Downer Road are LoughView Trail, Limestone Ridge Trail, and Minglewood Trail to replace the existing road name of Downer Rd. Motion by Wojan to change Downer Road to Limestone Ridge Trail as the name fits the nature of the area. Seconded by Palmer. Motion carried.

New Business:

Internet Tower Site Resolution:

Resolution: To make available a site on the St. James Township Campground property on Donegal Bay Road for the purpose of erecting a communications tower. This availability is contingent upon a suitable use agreement that would be reviewed the Townships legal counsel. Motion by Vyse and seconded by Speck to approve this resolution. Motion carried. Roll call voted followed with all approving resolution. Township will not own the tower only offer the land.

Phragmite Funding:

Motion by Wojan and seconded by Palmer to approve $2,500 out of General Fund directed to Phragmite control on Township property only. Motion carried.

Correspondence:

Port St. James Property Owners Assn. requesting letter to establish speed limit signs in Port St. James. Supervisor will write letter to Manager Pat Harmon at the CCRC as Township doesn't set speed limits.

Public Comment:

Connie Wojan questioning regulations regarding distance to adjoining property owners where Internet tower can be constructed. She was informed there was no need to worry.

Am-vet members questioning lease agreement with Township, when and if it will ever be ready. Wording has gone back to Township attorney for revisions.

Motion by Wojan to adjourn meeting at 8:15pm .

Respectfully submitted,

Jean Palmer, Clerk

St. James Township

September 5, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on September 5, 2007. Also present were Tim McDonough, Jim Wojan, Rick Speck and Jean Palmer.

Motion by Wojan and seconded by Speck to approve the minutes of the August 1, 2007 as written. Motion carried.

Motion by McDonough and seconded by Vyse to approve the schedule of payments. Motion carried.

Reports:

Phragmite spraying to begin on September 18, 2007 . Property owner contributions and donations total $25,000 for the spraying.

Supervisor Vyse stated he would not continue to have offices hours on Thursday afternoons.

Pending Business:

Am-Vets Lease:

Supervisor Vyse and Fire Chief McDonough met with Doug Hartell and Bob Tidmore of the Am-Vets to finalize the lease agreement for use of the St. James Township Hall. The lease is for 3 years and is renewable after 3 years. Motion by Wojan and seconded by Speck giving permission for Supervisor Vyse to sign lease agreement. Motion carried.

Conservation Easement :

Draft #10, which is the final draft for the Conservation Easement located next to the Township Hall property has been submitted for approval. Motion by Palmer and seconded by McDonough to approve draft #10. Motion carried.

New Business:

Millage Levy:

Vyse stated a letter had been received from the Beaver Island Rural Health Center requesting Board levy the maximum allowable millage. Motion by Wojan and seconded by Vyse to levy the maximum allowable millage for Operations, Fire, Health Ctr., Airport, Roads, Transfer Station, EMS, and Historical Society. Motion carried. Copy of 2007 Tax Rate Request attached to minutes.

Ordinance Enforcement Officer:

Vyse stated he would like to quit as Nuisance Officer and Kevin White would like to quit as Zoning Administrator. Vyse suggests these two positions be combined, paying $5499.00 for zoning administrator and possibly $1200.00 for nuisance officer. These would be yearly salaries. An office would be set up in the Governmental Center with a desk moved to Center from the Township Hall. Motion was made by Wojan and seconded by Palmer to post a notice for this job and applications to be opened at October regular meeting. Motion carried.

Airport Resolutions:

1. A resolution for Land Acquisition: WHEREAS, the Beaver Island Airport will be awarded funding for land acquisition in the Runway 9 approach, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to this project. Motion made by Vyse and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.

2. A resolution for Airport Terminal Study and Design: WHEREAS, the Beaver Island Airport Terminal Area Study and Design, the Chairman of the Beaver Island Airport Committee is authorized to sign all contracts, agreements, and approved payments relating to the project. Motion by Palmer and seconded by Wojan to approve resolution. Motion carried. Roll call vote followed, all in favor.

Correspondence:

Letter from Charlevoix County Health Dept. wanting Township to be in charge of checking on grease traps at locations where needed.

Public Comment:

Linda Roath requesting Township put a sign on monument at Lighthouse Park warning everyone to stay off, as children have been climbing on the monument.

Motion by Wojan to adjourn meeting at 8:05 pm .

Respectfully submitted,

Jean Palmer, Clerk

October 3, 2007

Supervisor Don Vyse called the regular meeting of the St. James Township Board to order at 7:30pm on October 3, 2007. Also present were Jim Wojan, Tim McDonough, Rick Speck and Jean Palmer.

Motion by McDonough and seconded by Wojan to approve the minutes of the September 5, 2007 meeting as written. Motion carried.

Motion by Vyse and seconded by Speck to approve the schedule of payments. Motion carried.

Reports:

Ordinance Enforcement Officer: Notice to be prepared by Supervisor and Clerk for position.

Phragmite Spraying: Concerns expressed by several people if the spraying done to kill the Phragmite growth was a thorough job and if all areas were covered. Township's working with DNR to evaluate the work done by Contractor.

New Business:

BITA Appointment: The term of BITA member Larry Malloy expires at the end of this year. Rather than immediately reappoint him members of the Board suggest posting a notice for any interested people to serve on the BITA Board.

Zoning Ordinance Amendments: The changes to the Zoning Ordinance have been completed by the Planning Commissions and a required Public Hearing was held on September 25, 2007 . The changes are being sent to the Charlevoix County Planning Commission for review. Motion was made by Wojan and seconded by Vyse to accept the Zoning Ordinance amendments as written, subject to any Charlevoix County comments that would be adopted by the Planning Commission here. Motion carried. Roll call vote followed: All in favor.

Correspondence:

A letter was received from the Beaver Island Historical Society asking to place a 9”X9” bronze plaque on a small boulder set in the ground near the light house. Approval for this would have to come from the State and as Vyse stated, not easy to get, but he will write letter to State Preservation Association.

Vyse read a letter from Wolverine Power Co. regarding the property where old power plant once stood. Wolverine would grant a conservation easement for 20 years, which Vyse stated he would have to look into what an easement involves. Also Wolverine wants the property keep in a natural state with no buildings constructed on it.

Yacht Dock Report: Harbormaster Glen Felixson gave a report on this 2007 season's activities, stating number of boats using the Yacht Dock increased over 2006. Felixson then read a letter of resignation effective November 15, 2007. Motion by McDonough and seconded by Palmer to accept his resignation. Motion carried. Vyse will send a letter of thanks to Felixson for his 17 years of service at the Municipal Yacht Dock.

Motion by Vyse and seconded by Palmer to adjourn meeting at 8:23pm. Motion carried.

Respectfully submitted,

Jean Palmer, Clerk

St. James Township